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5 Essential Project Management Tools for Small Businesses

High-performing project managers know that they need project management software to lead effectively. Some organizations have great tools in place, and there are a lot of free and low-cost options available to individuals who want to maximize their productivity.  

High-performing project managers know that they need project management software to lead effectively. Some organizations have great tools in place, and there are a lot of free and low-cost options available to individuals who want to maximize their productivity.

By failing to leverage project management platforms, businesses are leaving opportunities on the table. We’ll look at software that gives you visibility and tracking capability over projects and change requests. Learn how to increase communications among different teams, remove roadblocks and boost productivity.

Here are the pros and cons of five affordable solutions:

What are the Pros and Cons of Basecamp?

Basecamp has a dashboard just for clients, allowing you to collaborate with your internal team separately from your plans and communications with clients. Plus, Basecamp is free for students and teachers.

One con is that while you can organize tasks by projects, there’s no way to link projects. This can impede transparency between different departments and teams.

What are the Benefits and Drawbacks of Asana?

Asana is easy to use and works best for smaller projects. Each task is visible and the software lets the entire department view progress on each item as well as the team member responsible for completing it.

On the other hand, It’s not great for complex projects and you can’t assign more than one person to a task. When you create too many tasks for a single project, it weighs down the program and the UI becomes slow.

How Can Trello Help Me Manage Projects?

Trello is great for those who like a visual approach to viewing project management progress. You create a task then assign it to someone. The assignee simply drags and drops the task note to a “finished” tab to change the status.

For more complex projects or those with lots of tasks, the dashboard can become cluttered. This makes it hard to find tasks and evaluate project progress overall. Although the visual part of the program is great, there’s no overview for all your projects.

Is Jira a Good PM Tool?

In Jira, you create epics (projects), stories (individual stages) and tasks. This is the way projects are organized. It’s easy to prioritize tasks, and you can automate your workflow — this is great for reassigning tasks seamlessly. It has a time-tracking feature, which isn’t available with some of the other software discussed.

While you can create multiple tasks for a project, the interface quickly becomes cluttered. Also, a more difficult interface creates a sharp learning curve for your employees.

How Does Scoro’s Time-tracking Help Me Manage Projects?

This is the second time-tracking platform we’ve reviewed. Scoro has comprehensive reporting tools, and it stores your important information in a central location. One neat feature is the integration of your calendar and meeting planner so that your team can see your availability.

This platform can be tricky for new users. It’s not easy to find a number for support. The company has a tendency to release multiple updates for arbitrary changes, such as font changes.

All of these tools give you value insight into your projects and allow you to share updates transparently with team members. Create and assign tasks, monitor progress, and even track the time of completion and other metrics with these tools. You should evaluate and ask your team to evaluate each to find the ones that work best for your business.