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Using Outdated IT Equipment Will Cost Your Construction Business

You wouldn’t use a backhoe or crane that was so old that it could fail on the job. Why would you continue using outdated computers, servers and printers?

We know that you probably get so busy that you don’t have time to keep up with the latest technology. How are you supposed to do this with technology evolving at such a fast pace?

That’s why we write these articles; to inform you and let you know the positive impact today’s technology can have on your construction business.

But first, let’s look at how using old technology can hold you back…

Running Old IT Equipment Can Slow You Down

When using outdated technology, it’s much harder to get things done. Some construction executives think that investing thousands of dollars in new servers and computers is beyond their budget. What they don’t realize is that investing in up-to-date technology makes it easier for their employees to get their work done each day.

Outdated Technology Can Result In Downtime & A Drain On Your Budget

An older server that keeps shutting down can cost you several hours of productivity each day. In a year’s time, this can add up to thousands of dollars in lost work hours.

Anytime your employees are sitting around waiting on an IT guy to repair their computers, you’re losing money. You still have to pay these employees, but they’re not able to work or send out invoices.

What if you have one old server that keeps shutting down, and each time it does, half a dozen employees can’t work? Let’s look more closely at exactly what this costs just in employee salaries alone…

  • 6 employees earning $20 per hour each = $120 per hour or $60 for 30 minutes – 30 minutes of downtime each week for 50 weeks per year = $3,000
  • Do you have an IT department? Then you must figure in the time it takes your techs to get the server back up and running. You probably pay your IT people a lot more than $20 per hour.
  • 3 IT employees working on this old server for an hour per week at $30 per hour = $90 per week for 50 weeks = $4,500

So far, you’ve spent $7,500 on this single old server that really should be replaced.

However, you still haven’t figured in the cost of possible penalties for unmet deadlines and lost clients. Not to mention the loss of revenue from project change orders.

You can see by the above example that there are a lot of expenses that might not come to mind right away. You might simply be thinking that a few employees can’t work for a few hours each week when it’s actually a much larger problem than this.

Outdated Technology Can Impact The Security Of Your Data

No network is entirely safe from hackers these days. So how do you minimize the chances that your network will get breached?

Older computers, servers, and software are an easy target for hackers. Without up-to-date and a properly configured network infrastructure, your construction company will be vulnerable.

If everything isn’t constantly updated to combat the latest cyber threats, your data is at risk. Data breaches affect your company’s reputation and can result in litigation and penalties.

5 Reasons To Replace Your Old IT Equipment With The Latest On The Market

  1. New computers have faster processors so your employees can work more efficiently. New computers have larger hard drives so you can store more information. Plus, they have the capacity to run those big software programs that many construction businesses require.The increased speed alone will justify the cost of upgrading. Once you upgrade, you’ll be glad you did. You’ll see a good return on your investment in the end.
  2. Workers who have the best tools available and the optimal work environment are far more likely to catch errors and do better work. They get more done each day with fewer frustrations. If you replace that old server with the latest technology, you’ll get better performance overall from your entire workforce. You can’t put a price tag on this.
  3. Your employees feel appreciated when you provide them with new technology. When you can keep your employees happy, they’ll stay with your construction company. And everyone knows how expensive it is to hire and train a new employee.Study after study has been done on this topic and they all agree that hiring and training one new employee can cost you around $4,100, and that it takes an average of 42 days to fill a position. Wouldn’t it be better if you could just keep your current employees happy so they aren’t looking around for a better situation?
  4. For data security, you need the latest and best hardware and software, (plus regular security training for all of your employees; even upper management). Having the peace of mind that your technology is protected and your information is secure is priceless.
  5. As with any emerging technology, it’s more cost-effective to replace equipment every few years than it is to struggle with outdated equipment. The gains you’ll experience from upgrading your hardware, business phones, multi-function printers and more will outweigh the cost of replacement.

In the end, the investment pays for itself with more being accomplished and completed on schedule. As your construction company develops a strong reputation for delivering projects on time and within budget, you’ll keep the business you have and get much more from referrals.

Did you find this article helpful? If so, check out the others in our Blog.

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