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These 10 Simple Tips Will Keep Your Business Technology Safe

Are you or your staff guilty of any of these serious no-nos? Your business technology could easily be at risk from careless staff making these simple mistakes.  

Are your staff members taking steps that could put your business in jeopardy? You might be surprised to learn how quickly hackers can take control of your business systems by gaining access through a single click or login by your staff members. No matter how many technical solutions you put into place to protect your business, educating your staff is perhaps the most important component of your cybersecurity strategy. Share these 10 quick tips with your team to help boost their cybersecurity knowledge.

1. Be Cautious of Social Media

You probably wouldn’t share your birthday, children’s names and home address with people you’ve just met — so why post it on the internet? Cybercriminals are always looking for information that can be used to guess your password. Worse yet, don’t post about your fabulous vacation, at least not until you’re back home! There’s no point in broadcasting that you’re not home during a certain time period, as this can make your home a target for burglars.

2. Avoid Public WiFi (or Use VPN)

As if there weren’t enough reasons to be worried about using public WiFi, now people are creating “evil twins” or expected hotspot names. It’s extremely simple to rename a hotspot, and smart hackers are taking full advantage of this option. If you must connect to public WiFi without a VPN, do not access sensitive information such as logging into your corporate email, social media accounts or banks.

3. Be Wary of Any Downloads

It only takes a second for a virus, Trojans, spyware and ransomware to be downloaded and seriously impact the functionality of your computer. These files can be easily hidden within an innocent-looking download, so be very wary before taking actions on an unknown site. Your best option is often to only add software from trusted manufacturers or software that has been vetted by a major software vendor’s store — such as from the Microsoft online store.

4. Pick Difficult Passwords

Sure, it’s tough to recall your passwords, especially with nearly every site requiring something different. Keeping a different password for each account should be unique and complex — with a minimum of 15 characters and a mix of letters and numbers. Using a password manager can help protect your identity and business information by providing a highly-secure master password.

5. Review Your Online Privacy Settings

Are you giving away more information than you realize? Your online privacy settings could be giving hackers clues that you don’t want them to know. Review your privacy settings on major websites to help reduce the possibility of being targeted for attack.

6. Enable Two-Factor Authentication When Available

While you may not be familiar with the term, you’ve almost certainly used this functionality in the past. Two-factor authentication is when you’re utilizing a known device such as a mobile phone or a known account such as email to verify that you are indeed the individual logging in. This can help cut down on hackers who may not have access to this secondary authentication option.

7. Stay Away from Non-Secure Websites

There’s a super-easy way to identify whether the website you are on is secure. All it takes is a quick peek at the browser address! If you are on a site that starts with “https://” then you are safe. If the website you are visiting is missing the “s”, beware — this could mean the site isn’t exactly what it looks like it is.

8. Be Careful of Online Profiles

Are you sure that the person on the other side of the computer is exactly who they say they are? It only takes a few moments for someone to create an online or social media profile, and it’s nearly impossible to guarantee that your information is secure when speaking to someone online.

9. Be Aware of Phishing Emails

Are you seeing online offers that are truly too good to be true? In many cases, these are creatives attempts by cybercriminals to get you to click on a link that contains malware. This can significantly impair your business by launching malicious software or ransomware into your systems. This type of attack can also be delivered via email, called “phishing attacks”, and often start with a trusted vendor name to lure you in.

10. Be Sure All Security Updates are Installed

Is your software fully up-to-date? If not, you’re putting your business systems at risk! Security updates are created on a regular basis by software manufacturers to mitigate any weaknesses in system security. If you do not keep your software updated, you run the risk of inviting hackers into your business.

Want to learn more about keeping your business safe online? Contact the professionals at Kyocera Intelligence Mid-Atlantic today at 800-875-8843. As the Baltimore area’s top-rated IT services support company, our team is always looking for ways to provide more consistent service and solutions to our clients. You can always chat with our friendly customer service professionals online, or fill out a quick online form to schedule a free initial consultation with our security experts.